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SimpleDMS
Small businesses file every invoice, contract, and letter by what it is instead of by folder with SimpleDMS, a document management system built around types, tags, and searchable metadata. Upload a document to the inbox, pick its type, and the sidebar offers exactly the tags and fields that type needs, so an incoming invoice asks for the issuing company and receipt date instead of a blank properties page. Name-giving attributes label each file automatically from its own metadata, and the Browse view finds it again by company, date, or approver in seconds. Spaces act as workspaces with their own document types, tags, and permissions, so the team shares project files in one space, exchanges papers with an accountant or customers in another, and keeps private records apart. Tag groups such as companies and employees stay consistent across thousands of documents, date and text fields capture the facts you search by later, and values can be corrected at any time when a document was filed in haste. Dark mode is built in, the interface runs comfortably on a tablet at the scanner, and no analytics or tracking watch how your office works. Running on a dedicated VPS on RepoCloud with guaranteed CPU, RAM, and SSD, full root SSH access, and a browser serial console. AGPL-3.0 licensed.
Benefits
- Filing That Sorts Itself
- Document types show only the tag groups and fields that fit, so staff categorize an invoice in seconds with the right metadata. Name-giving attributes label files automatically, and retrieval stops depending on folder habits.
- Find Papers In Seconds
- Browse by company, employee, date, or any field you defined, across every space you can access. The metadata you captured at filing time becomes the search index, so audits and questions stop turning into archaeology.
- Spaces Control Who Sees What
- Each workspace carries its own document types, tags, and read and edit permissions. Share a space with trustees, customers, or suppliers for exchange, and keep payroll or private family records sealed away separately.
- Small Team Friendly Design
- A short familiarization is enough: inbox, tagging sidebar, browse view, done. The interface works on tablets at the scanner, offers dark mode, and contains no analytics or tracking of your documents or users.
Features
- Metadata Driven Filing
- Documents are categorized by tags and fields rather than folder paths. Document types like Incoming Invoice reveal only relevant attributes, so filing stays fast and consistent across the team.
- Inbox Tagging Workflow
- New uploads land in the inbox, where you select the document and assign attribute values in the sidebar. Mark as done moves the paper into the Browse view, indexed.
- Tag Groups And Fields
- List attributes draw from managed tag groups like Company and Employees, keeping values uniform. Field attributes capture dates and text independently, and both kinds can be name-giving for titles.
- Workspaces With Permissions
- Spaces are shared or private workspaces with separate document types, tags, and fields each. Membership decides who may read and edit, from project groups to external trustees and suppliers.
- Browse And Retrieval
- The Browse view lists filed documents under designations built from their name-giving attributes. Filter by the metadata you defined and open the right invoice, contract, or letter immediately.
- Self-Hosted, No Tracking
- The application ships without analytics or tracking and runs from a documented Docker Compose setup. All single-company features are in the open source edition, free to run on your server.
